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3 Things You Need to Know About New OSHA Recordkeeping Rules for 2017

Are you a high-risk industry for the 2017 OSHA electronic reporting requirements? There are new OSHA recordkeeping rules taking effect January 1, 2017 and many hospitals are moving to electronic medical records software to track and report this information.

OSHA requires many employers with more than 10 employees to keep a record of serious work-related injuries and illnesses*. Starting January 1, 2017, OSHA is requiring certain employers to electronically submit the summary of injuries and illnesses.

Here are the top 3 things you need to know:

  1. Are you required to electronically submit?

Hospitals or medical care facilities with 20 to 249 employees will be required to submit injury and illness summary (Form 300A) data to OSHA electronically. Certain OSHA-defined “high-risk industries” must follow these guidelines. To save you some work, here are the hospital/medical industries from that list:

NAICS  Industry

6219            Other ambulatory health care services

6221            General medical and surgical hospitals

6222            Psychiatric and substance abuse hospitals

6223            Specialty (except psychiatric and substance abuse) hospitals

6231            Nursing care facilities

6232            Residential mental retardation, mental health and substance abuse facilities

6233            Community care facilities for the elderly

6239            Other residential care facilities

6242            Community food and housing, and emergency and other relief services

6243            Vocational rehabilitation services


  1. When are electronic submissions due?

Your 2016 Form 300A is due July 1, 2017.

Your 2017 Form 300A is due July 1, 2018.

Beginning in 2019, prior year information is due by March.

Read more about the new rule or read the full OSHA Recordkeeping regulation (29 CFR 1904).


  1. How will electronic submission work?

OSHA will provide a secure website (scheduled to go live February 2017) that offers three options for data submission:

  1. Manually enter data into a web form.
  2. Upload a CSV file to process single or multiple establishments at the same time.
  3. Transmit data electronically via an API (application programming interface) from your electronic medical records software.

Our passion at Venato is to automate and simplify many of the administrative tasks required of hospital occ health departments. We all know that CDC and OSHA reporting requirements are ever-changing and ever-increasing. Venato keeps track of these changes so that our comprehensive software can ease many of your reporting requirements.

With Venato’s advanced electronic medical records software for employee health tracking and trending database, your staff reporting requirements are always current, your data is accurate, and electronic submissions are a breeze. Whether it’s vaccinations, respirator fit tests, TB tests, needlesticks, exposures, or other health events, reporting by individual or job code is done with just a click of the mouse. And reporting NHSN flu vaccinations is a simple copy and paste.

Join us for an upcoming 30-minute webinar to learn more. By the way, we’re so confident you’ll love Venato, we offer a money-back guarantee so you have nothing to lose!

Helpful Notes:

*How does OSHA define a recordable injury or illness?

  • Any work-related fatality.
  • Any work-related injury or illness that results in loss of consciousness, days away from work, restricted work, or transfer to another job.
  • Any work-related injury or illness requiring medical treatment beyond first aid**.
  • Any work-related diagnosed case of cancer, chronic irreversible diseases, fractured or cracked bones or teeth, and punctured eardrums.
  • There are also special recording criteria for work-related cases involving: needlesticks and sharps injuries; medical removal; hearing loss; and tuberculosis.


**How does OSHA define first aid?

  • Using a non-prescription medication at nonprescription strength (for medications available in both prescription and non-prescription form, a recommendation by a physician or other licensed health care professional to use a non-prescription medication at prescription strength is considered medical treatment for recordkeeping purposes);
  • Administering tetanus immunizations (other immunizations, such as Hepatitis B vaccine or rabies vaccine, are considered medical treatment); Cleaning, flushing or soaking wounds on the surface of the skin
  • Using wound coverings such as bandages, Band-Aids™, gauze pads, etc.; or using butterfly bandages or Steri-Strips™ (other wound closing devices such as sutures, staples, etc., are considered medical treatment);
  • Using hot or cold therapy;
  • Using any non-rigid means of support, such as elastic bandages, wraps, non-rigid back belts, etc. (devices with rigid stays or other systems designed to immobilize parts of the body are considered medical treatment for recordkeeping purposes);
  • Using temporary immobilization devices while transporting an accident victim (e.g., splints, slings, neck collars, back boards, etc.). Drilling of a fingernail or toenail to relieve pressure, or draining fluid from a blister;
  • Using eye patches;
  • Removing foreign bodies from the eye using only irrigation or a cotton swab;
  • Removing splinters or foreign material from areas other than the eye by irrigation, tweezers, cotton swabs or other simple means;
  • Using finger guards;
  • Using massages (physical therapy or chiropractic treatment are considered medical treatment for recordkeeping purposes); or
  • Drinking fluids for relief of heat stress.

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